Vendor Registration

VENDOR REGISTRATION

REGISTRATION DEADLINE: FEBRUARY 9, 2018

Ottawa Conference and Event Centre

200 Coventry Rd.

Ottawa, ON  K1K 4S3

*Hosted by Ottawa Olde Forge and other Area 1 branches

Vendor registration includes: Friday evening social, one Saturday breakfast, AGM and show displays. Participation in workshops, gala attendance, box lunches and additional breakfast tickets are available at additional cost.

Cancellations: Cancellation requests must be made in writing and received before March 31, 2018. A $20 administration fee will be applied to all cancellations. In the event of extenuating circumstances (e.g. death in immediate family), contact the Vendor Lead.

Note: For easy completion of your registration, use this form, which calculates subtotals, HST and final total.  Fill it out while online, then click PRINT to print a copy – or two.  One copy needs to accompany your cheque and you may want a second copy for your records.  If you have any difficulties with the form, contact Lesley Larsen, belledansbois@gmail.com or 819-767-2990.  For registration info, please contact Nora Lee (see bottom of registration form).

Vendor Requirements  please read the next page before completing

All fields with * are required

I am registering for: # Price Total
Minimum booth rental (size 8’ x 10.5’) 50.00
Additional booth units (size 4’ x 10.5’) 25.00
Table rental (for 3 days) – Size: 4’ x 2’ 42.50
Table rental (for 3 days) – Size: 6’ x 2’ 42.50
Table rental (for 3 days) – Size: 8’ x 2’ 42.50
Gala tickets 55.00
Additional Saturday breakfast tickets 10.00
Saturday box lunches:
12.00
Sunday box lunches:
12.00
Tables being brought by vendor: Indicate the # and dimensions
Number of chairs required for your booth
Complimentary WiFi will be supplied for one device per vendor for Saturday and Sunday. Do you require the connection?
Electrical source required? (NB: No high wattage lights, etc. Max 1 socket provided/ booth – bring 15-20’ CSA approved electrical cord.)
Do you have promo items and/or samples for registrants?
Would you donate an item to the Silent Auction?
Do you have any other needs that we should be aware of?
Subtotal
HST - #84976 8957 RT0001 (13% of subtotal above)
Total

Important Information for Vendors (please retain this page for future reference):

As per OHCG policy, all vendors must be current OHCG Members. Each vendor may bring one (1) Vendor Assistant who is not an OHCG member. Additional Vendor Assistants must be current OHCG members and registered for the conference.

Workshop attendance is not available to non-registered assistants.

Vendor Set Up: Friday 5 – 8 pm (Note: NO ACCESS between 3:30 – 5 pm)
Hours of Operation: Saturday 10 am – 5 pm
Sunday 9 – 3 pm
Dismantling: Sunday  3:15 pm – 4:30 pm

Note: We will collect the names of assistants (member and non-member) upon your arrival for set-up on Friday, May 4th.

Determining table sizes and numbers: We suggest you draw a rectangle on ruled graph paper proportional to the booth size you are considering. Also make table shapes using the same scale that you can cut out and move around in the rectangle to help decide the lay-out and the number and size of tables required. We strongly recommend retaining this lay-out plan for use during set-up. 

Promotional Materials: To help you plan, we hope to attract approximately 350 conference participants and 700 visitors to Sunday’s open house. 

Cheque payable to:  Ontario Hooking Craft Guild.  No post-dated cheques accepted.

Mail (by Feb. 9, 2018) to:  

Nora Lee

2018 Annual Vendor Lead

1288 Bonnie Cres.       

Ottawa, ON K2C 2A2

Enquiries:  

Nora Lee   

H# 613-225-7719 or

C# 613-981-5816

nora.lee@sympatico.ca

Confirmation of this registration will be sent via email once a copy of the form and your payment are received. Include a self-addressed, stamped envelope if you also want a hard copy.

OHCG FALL SCHOOL

The Theme for the 2018 OHCG Fall School is "Birds of a Feather".
"Hooked on Waterways" is the Competition Theme for the next OHCG Annual Conference,
running May 4 to 6, 2018. Rug Display open to the public Sunday, May 6 from 10am to 3pm. $10 admission fee.